At Q7 Support Limited, we are committed to protecting and respecting your privacy.
This Policy explains when and why we collect personal information about people who use our services, how we use it, the conditions under which we may disclose it to others and how we keep it secure.
We may change this Policy from time to time so please check with Q7 Support to ensure that you are happy with any changes. By using our company services you’re agreeing to be bound by this Policy.
Any questions regarding this Policy and our privacy practices should be sent by email to firstname.lastname@example.org or by writing to 76 Wharfdale Road Tyseley Birmingham B11 2DE. Alternatively, you can telephone 0121 794 7577.
Who are we?
We are Q7 Support Ltd. The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data), so that it can provide these services – in doing so, the Company acts as a data controller.
How do we collect information from you?
The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. Through an internal investigation gathered in an interview or through the information provided on a Curriculum Vitae (C.V). This includes contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting your name forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.
In some cases, we may be required to use your data for investigating, reporting and detecting crime and to comply with laws that apply to us. We may also use your information during internal audits to demonstrate our compliance with certain industry standards.
Who has access to your information?
Third Party Service Providers working on our behalf: We may pass your information to our third-party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties, unless you have requested us to do so, or we are required to do so by law, for example, by a court order or for the purposes of prevention of fraud or other crime.
Please be aware that you have the following data protection rights:
Where you have consented to the Company processing your personal data/sensitive personal data you have the right to withdraw that consent at any time by contacting Amanda Grice Branch Manager or Irvin Quailey Director via email to email@example.com.
There may be circumstances where the Company will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.
If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.
You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.
You have the right to ask for a copy of the information Q7 Support Limited hold about you. Please note that our standard service level agreement to fulfil this request is 7 working days.
When you give us personal information, we take steps to ensure that it’s treated securely.
The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.
The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.
We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
Non-sensitive details (your email address etc.) are transmitted normally over email, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.
We do not offer products and services to under 16’s. However, we are concerned to protect the privacy of children aged 16 or under. If you are aged 16 or under‚ please get your parent/guardian’s permission beforehand whenever you provide us with personal information.
The Company will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.
Complaints or queries
If you wish to complain about this privacy notice or any of the procedures set out in it, please contact: Amanda Grice / Irvin Quailey: firstname.lastname@example.org
We keep this Policy under regular review. This Policy was last updated in May 2018.